Hy-Tek Support Information

Meet Entries Report

When a team wishes to send team meet entries via email to a CCS meet host, CCS requires that a copy of the Hy-Tek Team Manager 'Meet Entries' report be submitted along with the entries file. There are a couple of ways to create a viewable electronic copy of the report that can be emailed to the meet host. The first is through a PDF file, if the team has a program that creates PDF file. If this option isn't available, the second option is to create a Word document of the report.

PDF Procedures:

There are a number of products available that create PDF files. The most common product is Adobe's Acrobat software, however there are a number of other products that will do the same thing. Generally speaking, any of these products, when installed, create a psuedo-printer on your computer. It looks just like a physical printer in your printer dialogue box, but instead of printing on paper, this printer creates a PDF file. The following procedures will create a PDF file of the report.

  1. First, setup your report preferences to use the PDF printer. On the main menubar, go to Set-up, Preferences, Report Preferences.
  2. In the Report Preferences dialogue box, select your PDF printer in the Report Printer window and save the preferences (Click OK).
  3. Next, create the Meet Entries report. On the main menubar, go to Reports, Performance, Meet Entries.
  4. In the Meet Entries report dialogue box, set the appropriate report options for the meet you are entering and click the Create Report button.
  5. Team Manager will then create the report and display it on your monitor. On the menubar above the report, click the printer icon. A dialogue box will be displayed in which you select the folder in which to save the report and give the report file a name. Generally it is a good idea to change the name of the report file from the default to something that identifies your team and the meet. Once you have selected the folder and provided a file name, save the report.
Word Document Procedures:
  1. First, create the Meet Entries report. On the main menubar, go to Reports, Performance, Meet Entries.
  2. In the Meet Entries report dialogue box, set the appropriate report options for the meet you are entering and click the Create Report button.
  3. On the menubar above the report you will see a button with an open envelope anda downward red arrow in it. Click that button to save the report. (You may get a message about email, but ignore it by clicking OK.
  4. You will now get a dialgue box entitled Export. In the Format window, select Word for Windows Document, and select Disk File in the Destination window. Click OK
  5. A new dialogue box will be opened called Choose Export File. In the Save IN window, select the folder into which you are going to save the report. In the file name window, the default file name will be TMIEntriesEvent.doc. CCS recommends you change the name to reflect your team and the meet. Click Save.