Changes to CCS Information Portal
A major change has been made to the way CCS families register their swimmers (for those clubs who ask their families to perform that function through the CCS information portal) and the way CCS families can enter swim meets. The change incorporates a Shopping Cart approach where by families can register multiple swimmer and enter their swimmers in multiple meets and then check out one time with a single credit card transaction. Previously, families had to pay for each athlete registration separately and each meet separately (although mutiple swimmers could be going to the same meet and be checked out with one payment).
Now CCS families will log into their family accounts to both enter swim meets and register their swimmers. If you are new to CCS then you will create an account for yourself and then register your swimmers. Once, the registration for your swimmer is entered he/she is automatically attached to your account. Please note, however, that the swimmer is not considered registered until you have checked out and paid for the registration. It is that process of checking out that submits the registration to CCS.
When you are in your account, you will now see drop down menus for Portal Maint, Registrations, Online Meets and Shopping Cart. Under Portal Maint, you can change account information like your user name (called Account Name), password and email address. You will also find a facility to attach swimmers to your account. You would use this facility if you are creating a new account and your swimmer(s) is/are already registered. Under Registrations, you will register your swimmers. Under Online Meets, you enter swim meets and review swimmer's times. There is also a new report, called Family Entries, which creates a PDF printout of your account's entries for a particular meet which you can use if you lose your confirmation. Finally under Shopping Cart, you review your shopping cart and checkout/pay for your registrations and entries
These changes only affect CCS families. If you are from outside of CCS and just planning to swim at one of our meets, then your procedures have not changed. If you are unsure if you are from CCS or not, please refer to the Service Area item on the About CCS menu.
Create a New Account:
- On the Swim Meets menu, select Enter a Meet, or on the Dry Side menu select Registrations, Athletes.
- Click the Login button. This will open a new window with the login page.
- Below the Login button you will see a message concerning whether or not you have an account. Click on the Click Here link to create a family account.
- Complete the input form and save. Your account has been saved and you will be returned to the login page with your user code prefilled. Login. If your swimmers are currently registered or have been registered in the last several years, then you should attach them to your account before proceeding.
Attach Swimmers to Account:
- Select Account Swimmers on Portal Maint menu.
- Follow the purple instructions on the right side of the page to add swimmers to your account.
- Once you have added your existing swimmers to your account, you may proceed to another task.
Registering an Existing Swimmer:
- On the Registrations menu, select Register Member, Register Athlete. The registration page will be displayed with all swimmers who are attached to your account on the left and a section on the right for adding new swimmers for the first time.
- If you see two red astericks next to the club code, then you will need to contact the club registrar to register your swimmer(s). This club as opted to process all club registrations centrally.
- Under Reg Status you will see what type of registration your athlete has (either seasonal or year round) and when it will expire or when it did expire.
- Select the swimmer you wish to register and then click on one of the three buttons below the list of swimmers.
- Click Renew Ath Reg to register your athlete to his or her current club.
- Click Renew/Transfer Ath Reg to register your swimmer with a different club than the one your swimmer is currently associated.
- Click Transfer Ath Reg to transfer a currently registered athlete to another club.
CCS Info. Portal (cont.)
- If you are transferring a swimmer, a page is displayed showing the clubs that allow parents to register their own swimmers. Select the team you wish to attach your swimmer to. If you do not see the team on the list, then you will need to contact the team register to register and/or transfer your swimmer to that club.
- Next, complete the registration form and click Continue. The next page will display any changes that have been detected and if there are changes, verify that the information that you have just entered is correct before proceeding. Once your are satisfied that the information you have provided is correct, select the registration type you wish for your athlete and save.
- You will be returned to the original registration screen and that swimmer's Reg Status will now show a pending registration.
Registering a New Swimmer:
- On the right side of the registration page, type in the swimmer's legal first name (don't use a nick name) and last name, select gender and select the team to which you wish to register the swimmer. Again, if the club is not on the list, you will need to contact the club to register your swimmer.
- The system will do a quick check to see if the swimmer is already in the system. If a possible match or matches are found a screen is displayed with those possible matches. Check the list to make sure your swimmer is there. If he/or she is, select the swimmer and click Renew Ath Reg, otherwise click Continue New Ath Reg.
- Next, complete the registration form and click Continue. Select the registration type you wish for your athlete and save.
- You will be returned to the original registration screen, the new swimmer will now be added to your account swimmers and that swimmer's Reg Status will now show a pending registration.
- This process really has not changed from before. You select your meet then select your swimmer and enter the events for each swimmer as desired.
Entering Swim Meets:
- The main difference now is that you can enter additional meets without checking out. You simply go back and start the meet entry process again with a different meet.
- Another change that has been implemented is that when you select a swimmer to enter a meet, if that swimmer's registration has expired or will have expired prior to the meet, the system will you if you wish to register your swimmer at this time, assuming that the swimmer's club allows families to register their own swimmers. If you say yes, then the system will take you to the registration process and allow you to register your swimmer and then return you to the meet entry process.
Checkout via the Shopping Cart:
- Once you have completed all the you registrations and meet entries, you can checkout. You can access the checkout function from either the registration or meet entry summary pages by clicking the Checkout button, or by selecting Review Shopping Cart on the Shopping Cart menu. You will then be taken to the summary shopping cart summary page where all your pending items are displayed.
- The default is that all items will be checked to be included in the checkout process. You may unselect any item or items that you wish to pay for at a later time. If you do this, you will need to recalculate the checkout page. Once you are ready to proceed, then click the Checkout button.
- You will be taken to a page to confirm that you wish to proceed. Once you are ready to proceed, click the Pay w/ Credit Card button.
- At this point, as before, you will be taken to the credit card information page. Complete the credit card information and submit. Once your credit card payment has been authorized, you will be brought back to a final display page. An email confirmation will also be sent to the email address on your account.
- On the final page, you have two options to create printer friendly versions of your checked out items. You can print a summary page like the one displayed, or you may print a detail confirmation with the registration and/or meet event entries and times that you submitted.
